Dentistry & dental labs
Chairs, autoclaves and imaging units in one register with the practice licence, the radiation-source permits and the practitioner registrations that keep them legal to use.
Ships today as the dental pack, version 1Dental boards · radiation safety
- Document type
- Industry pack
- Document
- ACT-WEB
What the pack gives you on day one.
Surgery and laboratory equipment under a practice licence, with the radiation-source permits, autoclave validations and practitioner registrations that lapse on a calendar date. Everything below is seeded into your organisation when you adopt the pack, and every row of it is yours from that moment: rename it, reorder it, delete it, add to it. Upgrading the pack later never overwrites something you have edited.
Assets you put in the register
- Dental chair
- Treatment units, with the delivery system and suction that hang off them.
- Autoclave
- Steam sterilisers whose validation and pressure-vessel examination both expire.
- Imaging unit
- Intraoral, panoramic and CBCT units — each a registered radiation source.
- Milling machine
- CAD/CAM mills and scanners in the surgery or the lab.
- Lab furnace
- Sintering and porcelain furnaces whose temperature calibration is relied upon.
- Compressor & suction
- Medical air and aspiration plant serving the surgeries.
- Handpiece
- Serialised handpieces tracked through service and sterilisation.
Fields your sector needs
Not hardcoded into the product for everyone — defined by the pack, validated on every write, and filterable and exportable like any built-in field.
- Surgery roomText
- The room this serves, as the practice numbers them.
- Radiation sourceYes / no
- Emits ionising radiation, so it carries a permit and a periodic survey.
- Decontamination classOne of a list
- Steriliser type under HTM 01-05. Type B handles wrapped and hollow loads; type N does not.
- Type B — vacuum · Type N — non-vacuum · Type S — manufacturer specified · Washer-disinfector
- Waterline treatedYes / no
- Dental unit waterline on a documented biofilm control regime.
Your words, not ours
No screen in the product hardcodes a noun. The pack renames these, and the rest keep the neutral word.
- entitlementLicences
- sitePractices
- locationSurgeries
- service_eventService records
What expires, and how early you hear about it.
These are the real warning ladders, not an illustration. Each one is set from how long that renewal actually takes — a certificate an authority re-inspects opens months ahead, because a thirty-day reminder would already be too late. The first rung is when the work has to start; a final 1 means it stops work the day it lapses.
| Licence | Why it is on the ladder | Warns at |
|---|---|---|
| Practice licence | Registration of the premises with the dental regulator. Renewal is an application, not a click. | 18090307days before |
| Practitioner registration | Held by a person. A lapsed registration stops them treating patients the same day. | 120603071days before |
| Radiation source permit | Notification or registration of an X-ray source with the radiation authority. | 18090307days before |
| Radiation protection survey | Periodic critical examination of a source and its enclosure. | 90307days before |
| Autoclave validation | Annual validation by a competent person, distinct from the daily and weekly tests. | 903071days before |
| Pressure vessel examination | Written scheme of examination on the autoclave's vessel. | 90307days before |
| Calibration certificate | — | 603071days before |
| Regulator registration | Registration with the health and social care inspectorate for the jurisdiction. | 1809030days before |
| Clinical waste carrier licence | The contractor's authorisation to remove clinical and amalgam waste. | 1206030days before |
Held against
Tag an obligation with the standard it satisfies, and the coverage report counts them — including the ones mapped to no framework at all, which is the number an auditor asks about.
- HTM 01-05 decontamination · NHS England
- Ionising Radiations Regulations 2017 · HSE
- IR(ME)R 2017 · Care Quality Commission
- ISO 13485 · ISO
- CQC fundamental standards · Care Quality Commission
Views already drawn
Filters your sector asks for weekly, waiting above the register on the first day. They are ordinary saved views: change the columns, delete the ones you do not want, save your own.
- Radiation sources
- Decontamination equipment
- Lab equipment
The question the inspection opens on.
“When was this autoclave last validated, and who signed it off?”
The auditor export answers it in one action: the asset, every obligation on it, every plan, every service event, every filed document and the full change history — assembled in a single consistent read, so no two sections of the file can disagree. Two exports of an unchanged record are byte-for-byte identical.
Append-only history. Every change lands in an event log in the same transaction as the change. No role holds an update or delete grant on that table.
Certificates listed, with their evidence. Documents filed against the obligations and the service events are in the export too — the calibration certificate lives on the service event, and that is the one you will be asked for.
Readable by everyone on the team. Quality, finance and an external auditor given a seat can all run it. The people who most need the export are exactly the ones a viewer role would have blocked.
The dashboard on any Monday morning: what has already lapsed, what lapses this week, and what needs starting now to land on time.
| Obligation | Asset | Location | Date | Status | Owner |
|---|---|---|---|---|---|
| Sterilisation validation8 Apr | Autoclave AC-114 | Plant 1 · Clean room | 8 Apr | 3d overdue | R. Mensah |
| Storage permit15 Apr | Solvent store SS-02 | Plant 2 · Yard | 15 Apr | in 4d | A. Silva |
| Calibration certificate17 Apr | CMM-07 | Plant 1 · Metrology | 17 Apr | in 6d | J. Park |
| ISO 13485 certificate4 Jul | Organisation-wide | All sites | 4 Jul | open · 84d | Quality |
| Service contract25 Apr | Cold room CR-1 | Plant 2 · Store | 25 Apr | cancel in 14d | Finance |
| Pressure vessel inspection3 Apr | Autoclave AC-114 | Plant 1 · Clean room | 3 Apr | 8d overdue | R. Mensah |
| Radiation source licence12 May | X-ray cabinet XC-3 | Plant 1 · Inspection | 12 May | open · 31d | H. Okonjo |
| Torque wrench calibration20 Apr | TW-221 | Plant 1 · Assembly | 20 Apr | open · 9d | J. Park |
| Notified-body surveillance6 Jun | Organisation-wide | All sites | 6 Jun | open · 56d | Quality |
| Cleanroom classification2 May | Clean room CR-A | Plant 1 · Clean room | 2 May | open · 21d | R. Mensah |
| Forklift operator ticket10 Apr | Forklift FL-06 | Plant 2 · Yard | 10 Apr | 1d overdue | A. Silva |
| Balance verification8 May | Analytical balance AB-2 | Plant 1 · Metrology | 8 May | in 27d | J. Park |
Bring us your dentistry spreadsheet.
The first session is the import: a column mapper, a dry run that shows exactly what will be created, a per-row error report numbered to match your file, and an undo for the whole batch in one action. Getting five hundred rows in on day one is the point, not a later project.
- Programme
- Pilot
- Places
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- Every enquiry
Tell us your sector and roughly how many assets you track. We reply to every one.